To dictate from an outside line: 1-310-794-2001
Dictation Services: x55831, x55959, 800-905-0084 (after hours)
Step-by-Step:
- From UCLA phone: dial #30, from home dial 1-310-794-2001
- Enter your pager ID number followed by # (i.e. 12345#)
- Enter location code
- For ER or Ronald Reagan: 1# (Westwood)
- For NPH inpatient units: 2# (NPH)
- Enter document type:
- For ER Psych Consults: 44# (outpatient consult)
- For Ronald Reagan Consults: 4# (inpatient consult), 7# (inpatient progress note)
- For NPI inpatient notes: 12# (inpatient H&P), 18# (inpatient discharge summary), 16# (inpatient progress note)
- For NPI outpatient notes: 13# (outpatient H&P), 17# (outpatient progress note)
- Enter patient’s 11-digit Clinical Serial Number (CSN).
- Follow verbal instructions and then start
- For initial H&Ps: Press * to mark dictation as “STAT.”
- Press 5 when you are done and write down your dictation
- Once your dictation is complete, you can edit it in CDS and then sign
IMPORTANT: Make sure to send your dictation to the attending of record as an addendum.
Basic Dictation Commands
| Command | Key |
| Pause | 1 |
| Record | 2 |
| Mark dictation as “STAT” | * |
| 5-second rewind | 3 |
| Go to end of dictation | 44 |
| Go to beginning of dictation | 77 |
| End dictation | 5 (remember to record the dictation number) |
Example dictation:
“This is an emergency room psychiatric consult for patient Sally Gane, CSN (11 digits), MRN (7 digits). Date of service: May 3rd, 2013. Next section. Chief complaint: “I’m sad.” Next section.”
Things you can tell the transcriptionist:
- “Next line”; “New paragraph”; “Next ”
- “Note to transcriptionist: at the end of the HPI, please add the following sentence:”…” OK, now let’s go back to the end of the Next section: past psych history, etc.”
- When numbering lists, g. medical history: “number 1, diabetes, next line, number next, CAD,” etc.
- “Please insert [Adult Psychiatry Review of Systems OR Adult Psychiatry Physical Exam Dictation Standard OR Adult Psychiatry Mental Status Exam Dictation Standard].” Generic text (outlined in templates above) will be automatically inserted into your dictation, which you may then edit verbally.
Dictation Templates:
You can also create your own dictation templates that can automatically be inserted into your dictation, such as a normal physical exam, basic mental status, etc. Type out the template and e-mail it to Leslie Wizan (lwizan@mednet.ucla.edu), who will give you further instructions.
NOTE: When utilizing dictation or Care Connect templates, take care to edit standardized texts as necessary to accurately document the patient encounter.
Dictation Problems: Email Leslie Wizan (lwizan@mednet.ucla.edu), with any dictation issues (i.e. wrong CSN / MRN, missing dictation, etc), or to request a separate instruction manual / command guide. Overnight or on weekends, call 1-800-905-0084 to ask for help with dictation issues.
Fluency Flex: Real-time dictation from your phone. Also email Leslie Wizan (lwizan@mednet.ucla.edu) to set this up.